Tag Archive for micro-community

The Project Guild: a Micro-community for distributed project environments on SharePoint

In my previous post, I provided an overview of distributed micro-communities built using the Spirit Group Blog Service and served up a “day in the life” video of Idea Central – a micro-community for contributing and collaborating on ideas.  In this post, I’ll look at another example of a micro-community called Project Guild that puts very useful collaborative capabilities at the fingertips of people working on projects across a SharePoint environment.

Project work is typical in a SharePoint environment.  Typically, the projects are separate sites, distributed across a SharePoint environment.  Apps such as the CorasWorks Project Portfolio Management (PPM) do a great job of integrating the hard-core, structured, project management elements.  You can have a PMO, multiple project portfolio dashboards, and many, many project sites – all operating as an integrated system.  And, it is all centrally configurable – which is great.

But, what we are missing is the project community.  Sure, people work on specific projects in a structured way.  But, in the real world, people need information, policies, processes, training, help, tips and additional resources to break through bottlenecks in the critical path.  What is missing is a collaborative community where all this unstructured information, collaboration, and communication can occur to support the success of the people working on all projects.  

This is where our example, the Project Guild micro-community comes in.  It differs from the Idea Central micro-community like this: Idea Central is for a broad community focused on contributing and collaboration; Project Guild is a narrower, more job focused micro-community driving content dissemination, collaboration, and communication (hence the Guild name).

As a solution, it is a distributed, community service.  The information and functionality is centrally managed.  Yet, the users are able to participate from everywhere across SharePoint and even beyond, i.e., no need to go to a place to participate.  Below we have a diagram of how it lays out with people participating from the PMO, Portfolio dashboards, Project Sites, Team Sites, regular SharePoint sites, and even via a Virtual RSS UI. Anyone from anywhere can listen in and chime in.

project guild

In the following “day in the life video” we’ll show you how various people that are part of the “Guild” collaborate via the Project Guild distributed, micro-community. They “socialize” documents, share information, collaborate, and engage in activities to help each other succeed.  Now, we show a lot of the work in the context of the CorasWorks PPM modules but you can be doing this with any SharePoint sites or even (dare I say) competitors solutions.

Click here to view the Project Guild video (runtime 11:20)

As you can see from the video, you can really start to add a whole new layer of rich collaboration to a project environment by adding a distributed micro-community along these lines.  The ability for the PMO to easily disseminate documents to every nook and cranny instantly is really a breakthrough.  The Resource APB (All Points Bulletins) process is just tagging applied to a real world situation that leverages the community.

I hope this video helps get your mind going.  I think this one has legs and is the type of solution where we can start to leverage the Web 2.0/Enterprise 2.0 approaches in a classically structured work environment on SharePoint.

William

Micro-communities – Distributed Collaboration Across SharePoint Sites

This week Spirit published their Group Blog Service v1.1.  This application service, built with the CorasWorks Toolset, has enabled us to create some very useful micro-communities that cut across our SharePoint environment and allow for distributed collaboration.  In this article, we’ll describe the usefulness of distributed micro-communities and look at one example, Idea Central, in a “day in the life” video.

We hear a lot about Communities.  The CorasWorks Community is a typical example.  It promotes collaboration.  However, they are typically a place that you must go to collaborate.  This is excellent for Extranets and the Internet.  However, for an Intranet on SharePoint, a distributed micro-community approach can be much more effective.

The challenge with SharePoint in an Intranet scenario is that it is by definition a structured and distributed content environment.  Thus, people and information tend to be siloed. Often as shown here organizations lay things out in SharePoint by department or some other organizational unit.  We recommend and support this.  You need structure to start.  Yet, each tends to silo people and information.  Further, we also trap information within sites across an environment, each operating like a silo, which puts barriers on the ability to collaborate on specific topics that cut across the sites. And, whatever solution we add tends to be another site (another silo) that we have to go to in order to collaborate.  Navigation is not convenient.

 image

So, what if you want a micro-community, such as Idea Central shown above.  You want people to contribute and collaborate on ideas.  What we’ve needed is a way to break the silos, leverage the people and information across the landscape of SharePoint towards an objective, and, make collaboration more convenient by reducing the need to have to go somewhere or anywhere to participate.  A micro-community app built using the Spirit Group Blog Service gives us a very effective way to get there.    

With Spirit’s application service, the micro-community information and application configuration is housed in a centrally managed site located anywhere.  There is a separate UI which is distributed out (kind of a form of subscription) to any site within the environment.  This is depicted below.image

Thus, users that are part of the micro-community or want to be, can just drop the UI onto a page in their site and they are integrated.  They can work from within any site they are in, or, they can work virtually, completely outside of any SharePoint context, via the Virtual RSS Mode.  The hub and spoke design of Spirits’ Group Blog Service is ideal for an effective micro-community.  You get central management and control, easy look and feel customization with CSS/XSLT, and, a distributed UI that is convenient and optional.

The best way to grasp how distributed micro-communities can improve collaboration is to see them in action.  In the video below we’ll look at a “day in the life” of an idea using the Idea Central app.  This is a micro-community using the Group Blog Service. As you’ll see users can participate from different areas of the work environment and in different contexts. 

Idea CentralClick here to see the video (runtime 9:45)

It is an interesting exercise to just sit down with a group of people and write up 10 slices or micro-communities across your organization where the collaboration of people around something or the ability to easily share and consume information can improve productivity.  With the Spirit Group Blog Service you now have an effective tool that can be dropped into any SharePoint environment and be immediately put to work.  It is non-invasive, easily customized, and easy for site owners to just drag and drop the micro-community UI into their site if they want it.

We’ll see, but, from my early usage, this distributed micro-community approach is exactly the type of solution we need to really get useful collaboration happening across an enterprise SharePoint environment.

William